NEWBURY YACHT CLUB DATA PRIVACY POLICY
1 About this Policy
1.1 Newbury Yacht Club are strongly committed to upholding the Data Protection principles of good practice.
1.2 This policy explains when and why we collect personal information about our members, how we use it, how we keep it secure and your rights in relation to it.
1.3 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.
1.4 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website regularly for any amendments.
1.5 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data.
2 What information we collect and why
Type of Information Purposes Legal basis of Processing
Member’s name, address, telephone numbers, email address Managing the Member’s membership of the Club. Performing the Club’s contract with the Member.
For the legitimate interests in operating the Club.
Membership start and end date
Member’s boat details Planning Club activities Consent.
We will seek the Member’s consent on the membership application / renewal form.
Member’s may withdraw their consent at any time.
Photos and videos of member’s and their boats Putting on the Club website and social media pages, to promote the Club’s activities.
Attendees of Rallies / Cruises, boat details and dietary requirements Organisation of offshore events Performing the Club’s contract with the Member.
For the legitimate interests in operating the Club.
3 How we protect your personal data
3.1 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
3.2 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
3.3 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
4 Who else has access to the information you provide us?
4.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law.
5 Managing your information / opting out
5.1 If you would like your personal information to be removed from our records or if your personal information requires amending then we will endeavour to correct, update or remove your information as swiftly as possible. This can be done by emailing secretary@newburyyachtclub.com. While we endeavour to make the updates as promptly as possible, communications may be sent using the original details until the changes have been processed.
5.2 Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time. Please note however that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on bases other than your consent.
6 Your rights in relation to Personal information
6.1 You have the following rights in relation to your personal information:
• to be informed about how your personal information is being used;
• to access the personal information we hold about you;
• to request the correction of inaccurate personal information we hold about you;
• to request the erasure of your personal information in certain limited circumstances;
• to restrict processing of your personal information;
• to object to the processing of your personal information;
7 Contact
7.1 If you have any questions about this Privacy Policy, and do not see your concerns addressed here, or wish to make changes to any personal information that you have submitted to us, please contact us by email at secretary@newburyyachtclub.com.